State of the Heart Care is a nonprofit agency providing hospice care to patients and families in eastern Indiana and western Ohio. As a nonprofit entity, State of the Heart relies on community support which includes fund raising activities. Such support enables the agency to provide hospice care to anyone who needs the services provided, regardless of ability to pay. With offices in Greenville, Coldwater and Portland, State of the Heart welcomes fundraisers in all of the communities we serve. We have provided a guide for those who are planning a fundraising event to benefit the agency. We believe this will be helpful in planning for the event, which we refer to as a “third party fundraiser,” and help assure a successful fundraiser. We appreciate the support and efforts of all those who initiate fundraising activities.
Helping You Plan a Third-Party Fundraiser
For those endeavoring to raise funds for State of the Heart Care, there are three ways to go about it:
- A group or individual can host an event or sponsor an activity and make State of the Heart Care the beneficiary. For example, you can host a golf outing and give State of the Heart Care a check for the net profits.
- State of the Heart Care can “piggyback” on an existing event, adding a third-party fundraising activity, and receive the income produced from that activity. For example, a city has an annual marathon and the sponsor offers registrants the opportunity to get pledges for State of the Heart Care.
- Invite State of the Heart Care to cooperatively produce an event (by providing volunteers, promotional assistance, mailing) and share in the profits. For example, a local business invites State of the Heart Care to participate in an art auction. State of the Heart Care sends out press releases and provides volunteers to work at the event. In return, State of the Heart Care receives a percentage of the proceeds from the event.
Here is How to Begin Your Fundraising Venture
Please write a description outlining the details of the third-party fundraiser, including:
- A full description of the event (State of the Heart Care is required to know what the details of the event are and the expected outcome.)
- The date, time, and location of the event.
- What is expected of State of the Heart Care (brochures, volunteers, promotional assistance, etc…)
- The anticipated cost and projected gross income of the event.
- Plans, if any, for corporate sponsorship.
- Contact information of the director(s) and coordinator(s) of the event.
**Upon completion of the above requirements, please send the description outline to Barb Bell, Director of Business Development at 1350 North Broadway Street, Greenville, OH 45331, and include contact information for clarification or additional information. You can also email the information to firstname.lastname@example.org if you prefer. If possible, it would also be helpful to schedule a meeting with Barb to establish a working rapport for the event.**
The following points encompass the set of guidelines State of the Heart Care requires all individuals and organizations to follow when fundraising on behalf of the agency:
- Please do not organize a third-party fundraiser that includes lotteries, gambling, fortune-telling, or raffles/drawings without first discussing it with the State of the Heart Care Director of Business Development.
- Fundraisers requiring any type of license should first be discussed with and approved by State of the Heart Care.
- Keep accurate financial accounts of your event. State of the Heart Care will not be responsible for any expenses incurred for a third-party fundraising activity.
- The third-party fundraising activity should be one that is in keeping with the agency’s mission statement included below (if you have any questions, please call for clarification).
- The planned third-party fundraiser should not conflict with an existing State of the Heart Care fundraising event.
- Please keep in mind that State of the Heart Care does not insure an third-party fundraisers.
Here are Some Fundraising Ideas to Consider:
- Golf Tournament
- Car Wash
- Casual Days at Work
- Craft Show or Fair
- Brunch w/ Speaker
- Bike-a-thon, Walk-a-thon, Bowl-a-thon, etc…
We sincerely hope that these guidelines will prove helpful as you prepare for a fundraising event to benefit the agency. We want your event to be a success and we are here to provide assistance if needed. If you have any questions, or need clarification, please feel free to contact Barb Bell, Director of Business Development by calling 800-417-7535 or filling out the online contact form. On behalf of our staff and administration, our volunteers, and the many patients and families we serve, thank you for you interest in our agency and your support. Good luck with your venture!